Board Policy 2225
AP 2225
References:
Title 5 Sections 55040-55046, 55253 and 56029
Education Code Section 76224

Students may repeat both Non-Repeatable and Repeatable courses that are current courses within the district, according to Administrative Procedures 2225, 2225[A], 2225[B] and 2225[C].

Courses may be repeated after a significant lapse of time, which is defined as no less than 36 months since the most recent grade was obtained.

When course repetition occurs, the permanent academic record shall be annotated in such a manner that all work remains legible, insuring a true and complete academic history. The most recent grade earned shall be used to compute the GPA.

When a student repeats a course that is not designated as repeatable and receives a satisfactory grade, then the student may not repeat the course again unless there is another provision that allows the repetition.

When a student repeats a course to alleviate substandard academic work, the previous grade and credit may be disregarded in the computation of grade point averages as long as the student is not allowed additional repetitions for more than three semesters or five quarters.

  1. Students may repeat courses under the following circumstances:
    1. The student is repeating the course to alleviate substandard work which has been recorded on the student’s record.
      1. The term substandard is defined as course work for which the evaluative grading symbol “D,” “F,” “FW” or “NP” has been recorded.
      2. A student is limited to a maximum of three (3) allowable attempts per course including any combination of withdrawals (W’s) or substandard grades Withdrawals due to military orders (MW’s) are not included in the number of allowable attempts.
      3. A “Request for Course Repetition”* is required for any exceptions to “B” above.
    2. The student’s previous grade is, at least in part, the result of extenuating circumstances.
      1. Extenuating circumstances are verified cases of accidents, illness, or other circumstances beyond the control of the student. *
    3. There has been a lapse of time (at least 36 months) since the student previously took the course. (See Administrative Procedure 4228)
      1. The course outline of record has been officially changed and demonstrates significant curricular changes.*
      2. There has been a significant change in industry or licensure standards such that repetition of the course is necessary for employment or licensure. Students may be asked to certify or document that there has been a significant change as noted necessitating course repetition.
    4. A student with a disability may repeat a special class for students with disabilities any number of times based on an individualized determination that such repetition is required as a disability-related accommodation for that particular student for one of the reasons specified in Title 5 section 56029. The District policy may allow the previous grade and credit to be disregarded in computing the student’s GPA each time the course is repeated.
    5. Repetition of courses where substandard work has not been recorded shall be permitted when such repetition is necessary for a student to meet a legally mandated training requirement as a condition of continued paid or volunteer employment. Students may be required to provide documentation that the course repetition is legally mandated.

      Such courses may be repeated for credit any number of times, regardless of whether or not substandard work was previously recorded, and the grade received each time shall be included for purposes of calculating the student’s grade point average.
  2. The policy and procedure may not permit student enrollment in active participatory courses, as defined in Title 5 section 55000, in physical education, visual arts or performing arts that are related in content, as defined in Title 5 section 55000, more than four times. This limitation applies even if a student receives a substandard grade or “W” during one or more of the enrollments in such a course or petitions for repetition due to extenuating circumstances as provided in Title 5 section 55045.
  3. The following conditions apply:
    1. When course repetition occurs at RCCD, the permanent academic records will be annotated in such a manner that all work remains legible, ensuring a true and complete academic history. Courses repeated will be indicated on the permanent record by using an appropriate symbol. In all instances, the most recent grade earned will be used to compute an adjusted grade point average.
    2. For courses taken or repeated at another accredited college or university, the most recent grade earned in the repeated course will be used to compute an adjusted cumulative grade point average (GPA). The adjusted cumulative GPA will be used in determining eligibility for the cumulative GPA requirement for the Associate in Arts degree, Associate in Science degree and occupational certificates.
    3. Procedures for course repetition shall be listed in the current official college catalogs.
    4. Courses taken at other accredited colleges or universities for which substandard academic performance was recorded may be repeated.
    5. The District will honor similar, prior course repetition action by other accredited colleges and universities.

Nothing in these procedures can conflict with Education Code Section 76224 pertaining to the finality of grades assigned by instructors or with Title 5 or District procedures relating to retention and destruction of records.

When a student has exhausted the maximum allowed number of course attempts, they may petition for approval to repeat a course a final time if extenuating circumstances, consistent with Title 5, 55045, justify such repetition.

*A Request for Course Repetition must be completed and can be obtained in Admissions office and the Dean of Instruction office on any campus. Requests are approved or denied by the Dean of nstruction, or designee.

See also Administrative Procedure 2225[A] titled – Repeatable Courses, Administrative Procedure 2225[B] titled Course Repetition - Significant Lapse of Time and Administrative Procedure 2225[C] titled, Course Repetition -Variable Units.

(This is the policy and/or procedure at the time of printing. Policies and procedures are continually being updated. In order to be sure you have the most recent language, please check the latest online version at: https://www.rccd.edu/bot/Pages/policies.aspx.)

Course Repetition - Significant Time Lapse
AP 2225[B]
Title 5, Section 55000, 55040 and 55043

Students may be permitted to repeat courses in which a “C” or better grade was earned where there was a significant lapse of time of no less than 36 months since the most recent grade was obtained.

Students are required to repeat courses in which a “C” or better grade was earned where there was a significant lapse of time since the grade was obtained if:

  • The District has established a recency prerequisite for a course or program;
    OR
  • An institution of higher education to which a student wishes to transfer has established a recency requirement that the student cannot satisfy without repeating the course.

If the District determines that a student needs to repeat an active participatory experience course in physical education or visual or performing arts, or an active participatory experience course that is related in content, as defined in Title 5 section 55000, due to significant lapse of time, that repetition shall be counted in applying the limit on repetitions, as set forth in Title 5 section 55040. If a student has already exhausted the number of repetitions permitted, an additional repetition due to significant lapse of time may be permitted or required by the district.

When a student needs to repeat an activity course due to a significant lapse of time, each repetition attempt will be counted toward the established repetition limits. However, if a student has already exhausted the number of permitted repetitions, then an additional repetition due to significant lapse of time may be permitted or required by the District.

When a course is repeated due to a significant lapse of time, the District may disregard the previous grade and credit when computing a student’s grade point average.

A Request for Course Repetition is required and can be obtained in the College Admissions offices and from the offices of the Dean of Instruction at the three colleges. Requests are approved or denied by a Dean of Instruction, or designee.

(This is the policy and/or procedure at the time of printing. Policies and procedures are continually being updated. In order to be sure you have the most recent language, please check the latest online version at: https://www.rccd.edu/bot/Pages/policies.aspx.)

Course Repetition - Variable Units
AP 2225[C]
Reference: Title 5, Section 55044

Students may be permitted to enroll in variable unit open-entry/open-exit courses as many times as necessary to enable them to complete the entire course curriculum once, unless the course is an active participatory course in physical education, in which case each enrollment in a portion of the course counts toward the courses that are related in content limitation. Each time a student enrolls in a physical education activity course offered on an open entry/open exit basis, regardless of the number of units for which the student enrolls, the enrollment shall count as a repetition of the course for the purposes of Title 5, sections 55041 and 58161.

Students may not repeat variable unit open-entry/open-exit courses unless:

  • The course is required for legally mandated training;
    OR
  • The course is a special class for students with disabilities which needs to be repeated (Title 5, section 56029);
    OR
  • Repetition of the course is justified by extenuating circumstances (Title 5, section 55045);
    OR
  • The student wishes to repeat the course to alleviatesubstandard work, (Title 5, section 55042).

(This is the policy and/or procedure at the time of printing. Policies and procedures are continually being updated. In order to be sure you have the most recent language, please check the latest online version at: https://www.rccd.edu/bot/Pages/policies.aspx.)